Abstracts by Sector

     
   

Property Management Abstract

This Abstract focuses on the lease data most important in the management of commercial real estate property. Serving as a practical guide to day-to-day management concerns, this is an invaluable tool for: investors conducting deep due diligence prior to acquisition; buyers who have just completed an acquisition; and companies involved in commercial real estate management.

Basic Information

  • Landlord
  • Tenant
  • Sublease
  • Property Address
  • Floor#
  • Suite#
  • Rentable Square Feet
  • Pro Rata Share
  • Business Hours*

Term

  • Lease Commencement Date
  • Rent Commencement Date
  • Lease Expiration Date
  • Term
  • Holdover

Rent

  • Base Rent
  • Renewal Rent
  • Other Rent (storage/parking)
  • Rent Abatement
  • Security Deposit
  • Late Fee
  • Interest

Percentage Rent

  • Gross Sales - Inclusions*
  • Gross Sales - Exclusions*
  • Breakpoints*
  • Sales Reporting*
  • Landlord Audit Rights

Additional Rent

  • CAM/Operating Expenses
  • Real Estate Taxes
  • Base Year/Expense Stop
  • Gross Up
  • Landlord’s Insurance
  • Utilities-Premises
  • Marketing Fund*
  • Tenant Audit Rights
  • After Hours HVAC
  • Landlord Services
  • Repairs/Maintenance

Tenant Options

  • Renewal
  • Expansion
  • Contraction
  • Right of First Refusal
  • Right of Offer
  • Termination
  • Relocation
  • Purchase

Landlord Options

  • Termination
  • Relocation

Use/Restrictions

  • Permitted Use*
  • Prohibited Use
  • Exclusive Use
  • Tenant Radius Restrictions
  • Continuous Operation/Go Dark*
  • Co-Tenancy*
  • Landlord Restrictions*

Legal/Financial

  • Assignment and Subletting
  • Subordination/SNDA
  • Default
  • Estoppel Certificate
  • Landlord Notices
  • Tenant Notices

Miscellaneous

  • Tenant’s Insurance
  • Tenant Improvements
  • Alterations
  • Casualty
  • Condemnation
  • Signage
  • Parking
  • Merchant’s Association*
  • Environmental Provisions

Additional Information

  • Guarantor
  • Brokers
  • Additional Documents
  • Abstractor Notes
  • Missing/Conflicting Info

Recovery Detail

  • Pro Rata Share
  • CAM/Operating
  • Expenses Preamble
  • Gross Up
  • Caps
  • Base Year/Expense Stop
  • Reconciliation Statement
  • Tenant Audit Rights

Common Areas

  • CAM Repairs
  • Landscape Maintenance
  • Snow Removal
  • Structural Repairs
  • Roof Repairs
  • Roof Replacements
  • Parking Lot Maintenance
  • Parking Lot Replacements
  • Janitorial
  • Security
  • ADA Upgrades
  • Real Estate Taxes

Insurance

  • Liability
  • Umbrella
  • Property
  • Earthquake
  • Flood
  • Workers Comp.
  • Employer’s Liability
  • Business Insurance
  • Other

Utilities

  • Electric
  • Gas
  • Water
  • Major Replacements/Capital Improvements
  • Management Fee
  • Admin Fee
  • Employee Wages
  • Marketing Fund
  • Reserves
  • Amortization on Expenses

Premises

  • HVAC
  • After Hours Utilities/HVAC
  • Janitorial
  • Interior Maintenance
  • Exterior Maintenance
  • ADA Upgrades
  • Electric
  • Gas
  • Water
  • Admin Fee
  • Landlord Services